My responsibilities at AIESEC in Sweden 2014-2015

When people ask me, what do I do at AIESEC in Sweden, it is really hard to explain everything. It is really nice title, but what are my responsibilities…
Sometimes is hard to say by words, so I have decided to write them down:

My responsibilities are divided in two:

1) National Director of Finance

Nationally: 

– Create of the budget (create the budget with the team taking in consideration previous year results, current partners and future strategies)
– Follow up on the budget (monthly review if we are having incomes/costs in the way that we have planned, if it is not, inform and propose solutions: increase sales capacity, cut budgeted costs…)
– Invoice companies
– Follow up invoices until they will pay, otherwise follow up with the companies
– Evaluate different projects, give financial perspective of investments before/after hand
– Create organizational strategies with the team
– Accounting
– Present quarter reports nationally and internationally
– Pay bills, reimburse team members, purchasing nationally/internationally (cost of opportunity)
– Pay salaries/taxes
– Risk management
– Search for grants
– Close financial year
– Present all books to external auditor
– Take difficult financial decision (crisis management)
– Evaluate news strategies

Locally with 8 local office:

– Continues coaching/follow up virtually and during conferences about how finances are working (risk management, responsible investments, cost of opportunity, budgeting, accounting, grants applications, paying invoices, how to make reports, supervise quarter reports, close financial years, financial motivation…)
– Supervise conferences financially and logistically (supervise budget, estimate/follow up minimum traveling cost, best options how to get to the conference (bus, train, plane, in group, individually) reimburse for minimum traveling cost, supervise conference reporting)
–  Coaching about legalities and following up

2) Global Partner Manager

Nationally:

– Apply for working and resident permits
– Follow up with migration, embassies and companies the starting days
– Find accommodations
– Pick up people arriving, bring them to their new house / first day to the office
– Decide on welcome packages
– Help with banking, tax office, health system, taxes and legal issues
– Extension of working/resident permits
– Create afterwork & other social events

Locally with 2 local offices:

– Supervise that what is done at national level is done at local level

I think the list is getting too long, but it should be more than clear what are my main responsibilities as National Director of Finance and Global Partners.

In order to be at National Level of AIESEC in Sweden you need to be working on a lot of things at the same time during the year. Isn’t that amazing how much you can learn?

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Why are we in such a rush to finish our university degree?

Again, we are following patterns from the past, when the labour market was requiring just graduated people, with no experience and was offering amazing possibilities to everyone.

Right now the situation is different, we see that labour market is changing, it is full of people with a lot of experience and just the best candidates can access to different positions.

Do you want to get a job in the future? So what about starting to analyze backwards?

Does university degree will guarantee you a job? No.
Is it difficult to study all subjects at the same time and get good grades? Yes.
Is it difficult to study part time and get some extra job in order to live independent and save some capital? No.
What do you need in order to get a job at “good company” ? Experience, contacts.
Where can you get experience? At labour market.
Where can you get contacts? At labour market.
How can you access to the labour market? Thousands of ways..

Imagine that you are studying 50% and you are working at the same time 10-20 hours per week and you are involved in some other projects or student organisations.

What does it bring to you?
1) You are going enjoy studying more as it is not going be so stressful and you will be able to work on something related with your studies.
2) It will bring better understanding of what are you studying and where can you apply it.
3) You will be able to try different positions that you want, before entering the labour market, so you will discover what you really would like to do after you will get your degree.
4) You will get professional experience.
5) You will meet a lot of young people who will be working at important companies in the future (student organisations)
6) You will learn a lot from different people across the world.
7) You will travel a lot with student organizations as they subsidize you for traveling around the world to different countries for conferences.

I was also the one coming to university and thinking let’s hurry up and finish the degree as soon as possible so I can go to the labour market, thinking that doing it in few years more is not good… Everyone is trying to finish it in less years is possible, but what afterwards?

A lot of my friends they have finished their degree and they can not find the job because top position are requiring experiences that they don’t have. I have been working with HR and 70-80% of students are coming without any experience at all and they want to get an internship, but other 20 % of people are coming with experience and they directly get it.

So what is the point to hurry up? What about enjoying?

Do you think that some consultancy company or working some internship is going bring you such as amazing network, possibilities to travel, conferences, memories like joining: AIESEC, ESN, BEST, IAESTE and others organization?

I can ensure that it won’t.

All of those experiences have extremely big value if you will achieve high position in some organisation or even at few of them.

What do you need in order to achieve those positions? Commitment. Like for everything in this life.

What are you waiting for, get professional experience before trying to get a job. Don’t run to get into one company and stuck there forever, you will end up doing repetitive job… All of us we know that.

You are the writer of you life book! Enjoy what you do and you will achieve what do you want in your life 🙂

Student life is the best ever so what about checking maximum time that you can study at university and enjoying it more by being more relaxed than just running all the time and don’t having time for anything?

Life is simple – Live it and enjoy it!

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Real friends – will stay forever

Friendship – Is a relationship of mutual affection between two or more people.

After been living in few countries and meeting people from all across the world I feel that everyone are my friends. I love meeting new people but sometimes is hard to follow up, you end up don’t remembering people’s names, don’t remembering even faces but what stays inside you are the memories of what have you been doing together. Almost always the craziest memories! 

I would like to encourage you to know as many people as you can during your life and don’t be scared, shy about forgetting their names. We have social media which is helping us to find them easily, keep in touch, share your moments with people that you care from all over the world. (Tips: I end up looking by events, between mutual friends, then looking into all pictures and you can find their names easily!)

I have been contacting people that I have met on social media 8-10 year ago, which I have never met them in the real life! Few years ago, I have started meeting them in real life and it was amazing to see how nice it was actually meeting them. At the beginning I was worried about how it would be, if we will have something to talk about and so on… but in fact was the best thing that I ever did!

I have learnt so much from everyone, it is the best book when people are sharing their own life stories, experiences, frustrations & happiness moments.

My recommendations, try to find some time and look behing! Who have you met that you haven’t spoken for years or you haven’t spoken ever? What about meeting them again or meeting them in person for the first time? Don’t be scared, it is going be amazing!
I end up visiting my teachers from kinder-garden, schools, universities! They are my best friends, we talk even on the phone about investments, life advices, political situations and work issues. I feel that I am “indebted” so much to my teachers, without their dedication, I wouldn’t be the same person, their effort made me who am I right now.

I just want to apologise for those that we haven’t spoken for a long time, but also I just want to say that it should be mutual! I want you to understand that it is normal if we are living this life full of changes, meeting new people, living in different countries and of course, we need to go forwards but as I said don’t forget look behind.

Real friends will stay friend what ever will happen during the life ❤

Merry Christmas everyone and Happy 2015 – Hugs from Stockholm

Bild 2014-12-25 kl. 00.25

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Asbru – AIESEC in Sweden & AIESEC in Denmark

I still remember EuroExpro conference and conversation with President of AIESEC International telling me that he would like to see nordic countries strong, with relevant in the network like in the past.

That was just before starting my term, was hard to imagine that we will be working with other country together, as I haven’t even started to work with our own country, Sweden.

But this is AIESEC, this is what we do in one year. In April we just met each other, those awkward moments and here we were in September, already planning to make this conference happen. Here was Anna Clante, proposing the idea on the table and me evaluating possibility to make it happen. Is it financial sustainable? What does our network think about this idea? Can we bring people all across Sweden to Denmark? What would be the value for our members to host this conference together?

Here it was us who have received the approval from 8 cities who were more than willing to host it together. Financial estimations were showing that making this conference it is financial sustainable by bringing 50 people to Denmark. We have been looking into different options, bring everyone by public transport separately or renting the bus in Stockholm and picking up everyone on the way to Denmark, but was still expensive. Then I have remember one of my contacts, partner “Scanbal Experience” who has helped me to start at that time called ESN SUS, by sponsoring us and starting the partnership in order to provide trips for ERASMUS students. “Scanbal Experience” has sponsored us also for Youth to Business in Stockholm during the term 2013-2014. I like this company, because they care about people.

This time we were looking into how to start our collaboration in order to provide better experience for our trainees in Sweden by offering them weekend trips to other places as companies were asking us to arrange it for them. What we did, we have contacted him in order to ask if they could provide us a bus in order to go to Denmark.
I was thinking, why should I contract private company if I have one of my partners who helped me in the past? I would rather help to someone who helped me in the past than use external company. But guess what? By willing to help other people I end up saving 35% in the bust cost. Isn’t that amazing? We end up bringing the bus from Estonia to Sweden by boat and crossed all Sweden all the way to Denmark for almost 1000 KM. Crazy vikings!! 

At the end we were ready, we saw that is financial sustainable to go 50 people, but we end up with only 35 people from Sweden, but at the end, we end up picking up more delegates in Denmark so we could make it more sustainable.

5th of December – Stockholm – Aarhus

Umea was arriving by plan to Stockholm, Gothenburg was joining Jonkoping the day before by train, Kalmar was joining Lund by train also. Some of them were having exams the same day and they were willing to come by plane all the way to Aarhus, just to don’t miss this opportunity to have this conference together!

23:00 Stockholm
01:30 Linköping
03:30 Jönköping
07:30 Lund0
9:00 Copenhagen
14:00 Aarhus

7th of December
15:30 Aarhus
19:00 Copenhagen
21:00 Malmo
22:00 Lund
01:00 Jönköping
03:00 Linköping
05:30 Stockholm

Was amazing to see both countries working together, over 100 people working on the same. Make impact in the world, change people’s lives, develop future leaders, willing to expand their networks, willing to learn more about their operations and willing to elect both countries Presidents in Denmark for the year 2015-2016. In AIESEC we believe that we can make things that others think are impossible and we want to be known by what do we do, how do we do and why do we do.

Most of us we have joined AIESEC for simple reason. We are getting tired just to be studying and we want to make impact in the world. I have spent all the way talking with delegates from Sweden about why did they join AIESEC. Most of them have stated: I want to get professional experience before getting into the labor market, other they just wanted to feel fulfilled by doing something important for society. I personally joined AIESEC because it was too easy, as I have been already working and at the same time studying and I wanted make impact in society and get professional experience.

I will never forget one of the sales directors from Iberdrola. I was like 18-19 year old, I saw the way how he was inspiring people to sell gas, electricity and maintenance contracts by promising them luxury life, amazing cars and succeed. Then I have approached him to ask afterwords. Why should I sell your product if I have everything? He told me, then you shouldn’t sell it. Perhaps it is not your product, perhaps you should create your own non-profit organisation and perhaps you should help other people. I have been working with them like for 3 months and then I quit because I didn’t believe in what I was selling.

And here I am know, willing to change people lives, willing to connect countries in the world in order to make positive impact and feeling happy by doing that, feeling that I have found the right place were I belong. So this conference was just a small step in order to start connecting all the nordics once again.

”We are nordics, we are nordics, we are far away from home, we are highly obnoxious so leave us alone..”

#unitednetwork
#ThisChangeEverything

Asbrudelegates

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Lunch with FOUNDER of AIESEC, Mr. Bengt Sjöstrand

Everything has started when LCP from Jönköping has been calling to all people in Sweden called Bengt Sjöstrand and then he found Mr. Bengt Sjöstrand, founder of AIESEC. He has invited him to have some lunch with us.

We were sitting at the restaurant waiting for him. I was a bit nervous, I didn’t know what to expect… All that we knew it was that he was 87 years old and he was coming to meet us! We, MC team of AIESEC in Sweden 2014-2015 with LCP from Jönköping, we were siting at the restaurant waiting for this man to come and suddenly we saw him through the window, some old man coming with his folder in his hand.

I was the first one in stretching my hand to him by saying hello, I couldn’t believe that he was there…

He has told as a lot of stories, but the most remarkable moments were when he said “Everything has started when I went abroad to US on my exchange program for studying and after I got back to Sweden, I just wanted send my friends abroad, as I really liked my experience… What I did, I just have called some of my friends who were from Europe on exchange in US who were already back to their countries and I asked them if they could find some job for my classmates from Sweden in administrative jobs. This is how everything has started” He said that point in time he could never believe that AIESEC will grow up so much! But yeah.. here we are:

– 90.000 Current Members
– Over 1 Million Alumni
– Over 200.000 Exchanges

Right now AIESEC is working with the largest enterprises, medium and small companies across the entire world. It is like always, you need to find the idea and the idea will be developed, but it should be someone starting it and here it was Mr. Bengt Sjöstrand.

Because of him thousands people’s lives have been changed and will be changed in the future.

It is just unbelievable, he is still working with other friends, with 87 years old he just has started his new company, giving out us flyers, business cards… No words! Also he said that he would love to see our annual report. Isn’t that amazing?
So this is the environment that we have around us in AIESEC.

I still remember me sitting there, frozen but full of happiness inside me.

AAIESEC

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Increase motivation by analyzing final impact

All of us we know, unmotivated employee means lower productivity for the company.

There are different types of motivation but I would like to talk about the one that I think is the most powerful: Inspirational

How can you inspire someone at the company? It is simple, make him understand that what is he doing is important for the company and how is affecting the world around him. Everyone is more motivated knowing that he is important element in the team or in this world.

In order to see that, we need to look at the final impact that our company, product/service is making, here you have few examples:

Management consultant – by teaching someone how to manage people you improve the environment at the company, you increase motivation of employees, you increase their productivity, you increase results at the company, you have happier employees, you have their families happier and that makes better world.

Bartender – by being professional bartender you will have happier customers, those happier customers will come back and will increase your profitability, but at the same time you are making better world around you, as those customers will be happier and they will be better with people close to them and that makes better world.

Factory worker – by working in breaks factory, you are making possible that other people can transport them self from point A to B, you connect people, you make people happier and the world itself is happier.

All of those small examples go to the same direction, you need to find your own way how to improve this world with what you are doing. Start thinking how what do you do, is making better place out of this world.
You can use it as auto-motivation but also is important tool in order to manage/lead your team

Everything is about making this world better place.

World-a-Better-Place-Hands1

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Importance of Confidence

If you don’t believe in yourself you won’t achieve even the smallest goal in your life!
Do you want to achieve something really hard? My recommendation is to don’t listen what other people think about it. If it is very hard, just few people have achieved it, so all recommendations around will be pessimistic.

Why do you need to have pessimistic opinions around you? That will just lower you self-confidence and that is the last thing that you need to achieve something really hard. 

You need to believe in yourself, you need to find the right motivation for yourself. Make it exited for yourself, think about it in the way you achieve it or it is everything over. You win or you win! Forget about possibilities to go back. Go for it and don’t look behind. Manipulate yourself, control your mindset, measure how close you are to succeed at it, give pleasures to your mind on the way that you will be getting closer to your goal.

What is clear is that you are going need to make sacrifices, but I ensure that if you really want achieve your goal it will be worth at the end! You will have self realisation and that is the most important someone could have in his life.

It is important be able to concentrate at it, avoid distractions, know your priorities and again say to your self: I can do it! Find the right way and don’t be scared, as harder is the goal, major pleasure you will have at the end!

No one else can motive you better then yourself!

If you can dream it, you can do it – Walt Disney

Superman

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